Helping Clients Adopt AI Safely: Gekko’s Ready-to-Use Policy Templates
Gekko Team
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AI tools are rapidly becoming part of everyday work, we’ve written in detail on our other blogs about note-taking assistants and generative platforms that interact with sensitive business data. While the benefits are clear, so are the risks if these tools are introduced without proper structure, governance, and oversight. We’ve written in detail about the hidden note-taking AI risks associated with tools that interact directly with sensitive business conversations and meeting data.
With this in mind, Gekko have developed a set of practical, ready-to-use AI policy templates for you to use. These templates are designed to help organisations quickly establish a clear, consistent, and secure approach to AI usage in the workplace, aligned with Microsoft 365 and Entra-managed environments.
What’s Included?
Our template suite provides the core documents businesses need to adopt AI safely and responsibly, including:
- AI Acceptable Use Policy; Defining how employees can and cannot use AI tools
- Approved & Prohibited Tools Register; Maintaining control over which platforms are permitted
- AI Risk & Data Handling Guidance; Helping protect sensitive business information
- Employee Safe Use Guide; Giving staff clear, practical guidance on day-to-day usage
- AI Governance & Oversight Framework; Supporting accountability and compliance
Why It Matters
Without a clear AI policy in place, employees may unknowingly expose company data, introduce compliance risks, or adopt unapproved tools.
These templates remove the complexity and provide a strong foundation, enabling businesses to:
- Maintain data security and compliance
- Reduce shadow IT and unmanaged AI usage
- Educate employees on responsible AI use
- Confidently embrace AI innovation with the right safeguards in place
A Practical Starting Point
Rather than starting from scratch, you can use these templates as a baseline and tailor them to fit their organisation’s specific needs and risk profile. AI adoption doesn’t need to be risky, with the right policies in place, it can be controlled, secure, and highly effective. Our templates are branded as Gekko, but are in Word doc format, and easy to adapt and rebrand as your own.
To access the templates, click the following link, and verify your email to gain access.